COURT ORDERED RESTITUTION FAQ
of cases will COR handle?
Our Court Ordered Restitution (COR) system has been designed to
handle any kind of case that has resulted in the defendant being
ordered by the court to pay restitution. The case
can have any number of victims, with a different amount
owed to each victim. If you run our Bad Check
Prosecution System too, there is a built in interface to commute
bad check data directly into court ordered cases once charges
We collect money orders that
are made payable to the victims.
How does COR handle this?
Does it include a restitution letter to send to the
victim advising them that we’ve made a collection?
At the time payments are posted you will
designate the payment type as Cash, Check, or Money
Order. There is a Restitution Letter merge
with another word processing document that allows you to print a
list of payments that you have received for each victim.
The list is pulled automatically based on the payment date range
that you provide.
We collect cash and/or
money orders that are made payable to our office.
We deposit the money into an account and then write
disbursement checks to the victims.
Will COR do this?
Of course. If your office deposits
all payments and then writes checks to the victims, we can do
that too. One nice feature is that when you
write disbursement checks, each victim will only receive one
check for everything you've collected, not one
check per payment. The check stub will provide a detailed
breakdown of what the check is for, but you'll only print one
check per victim.
If a defendant’s address
changes, do I have to change it for every case?
Absolutely not. You'll only put the
defendant's name/address into the system once, then each
case you have for that defendant is "attached" to
that defendant record. Thus, if you have to change his
address (or SSN, DOB, D/L#, etc.) you only change it once.
How hard is it to find out
how much a defendant owes?
Very simple. The very first
screen of the defendant inquiry shows the defendant name,
address, and balance. As you drill down and get more
details, you'll begin to see the balance for individual cases
and victims, but the defendant's total balance is also always on the
What if we never receive
payment from the defendant?
Can COR help me do follow up?
COR contains a report that you can run at
any time to print a list of cases which have not had a payment
within a recent time period. For example, you can request
a list of who hasn't made a payment in the last 60
When a defendant makes a
payment, how hard is it to post?
Do I have to post it to the case file and put it
on some kind of payment ledger?
Posting is done by locating the defendant
in your files by entering the first part of his/her name, then
picking them from an alphabetical list. Once you
have the defendant, you'll see a list of their outstanding
cases, where you'll direct how the payment is to be
distributed. Once you post a payment the information
becomes available throughout the system - no need to post
it to another payment ledger.
What if the defendant is
making partial payments? Can
COR handle partial payments?
Because COR maintains separate balances
on each victim on the case there is no problem accepting partial
payments. In fact, the printed receipt will reflect the
payment and the outstanding balance, so the
defendant will know exactly where they stand following their
How is the payment distributed to the victims?
By default, COR is going to attempt to
pro-rate the payment among the victims. For example, if
your case has a total balance of $100.00, with three victims
with balances of $50, $30, and $20, the system would set
50% of the payment for the first victim, 30% of the payment for
the second victim, and 20% for the last victim. Of course,
you can override this any time you want by simply keying the
amounts you want distributed to each victim. One
other neat feature - if one of your victims on the case is for
P/A Fees (as brought over from bad checks) then COR will always
attempt to pay it first, in full, before it pays any other
My auditor is always on us
about having sequentially numbered, non-duplicated receipts.
What does COR do to help me with receipts?
Every payment that is posted in COR is
assigned a unique, sequentially numbered receipt. Even if
the receipt isn't printed. As the receipt number is
assigned it is also logged into a receipt history file, which
can subsequently be reviewed and printed. A report
is available to list selected receipts, either by date or by
receipt#. Also - if you install our Bad Check
Prosecution System it uses the same sequential receipt number
file, so your history report would include all payments,
whether from BCPS or COR.
What if I don't find a report in
COR that gives me the information I want?
While we've tried to anticipate
most common report requirements, the possibility exists that
you'll need something we didn't plan for. For example, you
might want a report of say, "All defendants with cases
totaling over $500.00 that go off of probation in 2000."
Bad news. We didn't plan for that one. However, we try
to be as helpful as possible, and if you have a need for
something special, or just something that we've overlooked, we
try to accommodate whenever we can.
What if I want to know more than
what I can find on this website?
By all means, contact us by any of
the methods listed below. We can answer your
specific questions or arrange a product demonstration if you'd
Dennis Jones & Associates
825 Country Club Drive
Camdenton, MO 65020
Phone: (573) 346-3101
Fax: (573) 346-4988